(1) Election Notice to fill eight vacancies on the
Convocation Standing Committee at
the next Ordinary General Meeting scheduled for June 20, 2013
(2) Appeal for e-Voters Registration

Election of Members to the Standing Committee

At the next Ordinary General Meeting scheduled for June 20, 2013, there will be eight vacancies on the Standing Committee. Nominations are now open for the election of eight members to fill these vacancies. Each elected member will serve on the Standing Committee for a term of three years until the Ordinary General Meeting in 2016.

Paragraphs 26 and 28 of the Convocation Constitution provide that a person is eligible to be nominated for the election if he/she has been a member of Convocation for two years, and that a retiring member is eligible for re-election. Paragraph 25(b) of the Convocation Constitution prohibits the Standing Committee from having more than four members who are also officers, teachers or other staff members or service providers in receipt of any salary, stipend, fee or any other form of remunerations from the University or any of its subsidiaries or other legal entities in which the University has management control or majority equity stakes.

Nomination Procedures

Paragraph 40 of the Convocation Rules requires that each candidate must be nominated in writing by at least ten members who are entitled to vote.

Nomination forms can be downloaded from here or obtained from the Convocation Secretariat, c/o Room 738, 7/F Knowles Building, The University of Hong Kong (Tel: 2859 2603). All nominations must be accompanied by a statement by the candidate that he/she is willing to stand for election. Each candidate is requested to attach with the nominations a brief biography of himself/herself, in English, of not more than 300 words and a copy of his/her photograph for publication to members.

Nominations should reach the Clerk of Convocation, c/o Room 738, 7/F Knowles Building, Pokfulam, The University of Hong Kong before 5:00 p.m. Monday, May 13, 2013. Fax or scanned copy is not a valid mode of delivery of nominations to the Clerk for this purpose.

Validity of Nomination Forms

All nomination forms shall be clearly completed with the required information and bear the original signature of the nominators.

Ordinary General Meeting Notice and Election Information

Notice of the Ordinary General Meeting 2013 will be sent to members by e-mail, newspaper advertisements and website posting. Members are requested to register their e-mail addresses at the Convocation website (http://www.convocation.hku.hk/). Members are welcome to contact the Secretariat for printed copies of the notice of the Ordinary General Meeting.

John WAN
Clerk of Convocation

April 29, 2013

Convocation, The University of Hong Kong ( 香港大學畢業生議會 ) is a statutory body of the University comprising all graduates and teachers. http://www.convocation.hku.hk

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Upon registration, members of Convocation may cast their votes electronically. If you have not registered, do so now until 11:59 p.m., June 6, 2013 in order to be able to cast your "e-vote" at the forthcoming Standing Committee election.

REGISTER NOW at http://www.convocation.hku.hk/evoting

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