Members of HKU Convocation are invited to attend the Ordinary General Meeting (OGM) of Convocation to be held on Thursday, June 26, 2008, at 6:30 pm at the Global Lounge, Ground Floor, Fong Shu Chuen Amenities Centre, The University of Hong Kong (Map; Photo) .
Please register (download registration form / online registration) .
Order of Business
Minutes of Ordinary General Meeting held on June 28, 2007
Election of Members to Standing Committee of Convocation 2008
Proposed Revised Constitution and Rules of Convocation
Order of Business
- To receive and confirm the Minutes of the Ordinary General Meeting held on June 28, 2007.
- To receive a report from the Chairman.
- To discuss questions (if any) from members the notices of which have been received by the Clerk of Convocation not later than June 18, 2008.
- To elect members to the Standing Committee.
- To discuss and, if thought fit, sanction the continuation of or remove the office of Mr LI Wai Ip Philip who has been appointed to fill a casual vacancy in the Standing Committee until Ordinary General Meeting 2009, under Paragraph 31 of Convocation Constitution.
- To consider and, if thought fit, approve by resolution a set of proposed amendments to the Constitution and Rules of Convocation.
- Any business which the Chairman considers urgent and directs to be transacted without notice thereof being given.
Members are cordially invited to attend the OGM.
Members may attend the OGM in person or by proxy. The instrument appointing a proxy must be in writing, signed by the member appointing the proxy and deposited with the Clerk of Convocation before 6:30 pm on Monday, June 23, 2008.
Teresa Tong
Chairman of Convocation
May 29, 2008
Minutes of Ordinary General Meeting held on June 28, 2007
An Ordinary General Meeting of Convocation was held on June 28, 2007 at 7:00 pm at the Global Lounge, Ground Floor, Fong Shu Chuen Amenities Centre, The University of Hong Kong.
43 members of Convocation were present at the meeting.
- The Meeting CONFIRMED the Minutes of the Ordinary General Meeting held on June 29, 2006.
- The Meeting RECEIVED a report from the Chairman on Convocation issues in the year 2006-2007:
(a) Alumni Summit
Convocation hosted an Alumni Summit at the HKU Global Alumni Convention 2006 held in Shanghai. Ms Vivien Pau, Convenor of the Alumni Affairs Sub-committee of Convocation acted as the facilitator of the Summit. More than 200 alumni discussed the theme of "Internationalization of HKU". The Alumni Summit Report was presented to all alumni at http://www.hku.hk/alumni/global2006/summit which was specially created for continuous input by alumni from now till the 100th anniversary of the University.
(b) Alumni Survey
Convocation initiated a comprehensive Alumni Survey, reaching out to all alumni in seeking their views on the University’s Centenary Vision, and how to enhance engagement and connection of alumni with the University.
(c) Convocation Column
Convocation Column is established in each issue of Convocation Newsletter to strengthen the communication between the Standing Committee of Convocation and its members. Through the Column, Convocation will update members on its latest news and activities, and to share views and insights on the University and alumni affairs.
(d) Centennial Campus Development Project
Convocation has expressed the wish to the University for designating a special location in the Centennial Campus for all alumni, which Convocation believes such location will help to strengthen the HKU alumni family.
- The Meeting ELECTED the following members to the Standing Committee:
(a) Mrs Teresa TONG (BSocSc 1976), to hold office in the Standing Committee with immediate effect at the Ordinary General Meeting 2007 until the Ordinary General Meeting in 2010;
(b) The following members to hold office in the Standing Committee with effect from September 1, 2007 until the Ordinary General Meeting in 2010:
Mr CHAN Ka Chin (BEng 1992)
Mr CHU Wai Nung Ian (BSc 1976)
Mr KAN Ka Hon (BSc 1974)
Mr LOK Kin Wah Leo (LLB 1976, PCLL 1977, LLM 1990)
Dr Evelyn MAN (BA 1971)
Mr PANG Wang Kee Lawrence (BSc 1973)
Mr TSANG Wai Yip Victor (BBA 1993)
- To discuss and, if thought fit, sanction the continuation of or remove the offices of the following members of the Standing committee who have been appointed by the Standing Committee to fill the casual vacancies on the Standing Committee under Paragraph 31 of Convocation Constitution:
| Name of members |
Expiry date of Standing Committee membership following sanction |
Dr Albert CHAU
(BSc(Eng) 1983; PCPsych 1984) |
Ordinary General Meeting 2008 |
| Ms LAI Wai Ha Winnie (BFin 1998) |
August 31, 2007 |
Mr LO Chi Ming Jimmy (BSc 1969,
CertEd 1978) |
Ordinary General Meeting 2008 |
- The Meeting WAS ADJOURNED at 7:45 pm and was followed by the Convocation dinner and talk by Professor David P Y Lung.
Election of Members to Standing Committee of Convocation 2008
In accordance with the Constitution and Rules of Convocation, nominations were invited in the notice of election issued on Convocation website and the Convocation Newsletter for the election of eight members to the Standing Committee.
By the published closing time: 5:00pm, May 5, 2008, the following nominations have been received (listed in alphabetical order of the candidates' surnames):
Mr FUNG Ho Keung Andrew (BA 1969, DipEd 1972)
Mr Andrew KUET Shun Cheong (BSocSc 1987)
Ms LEONG Sin Ling Betty (BA 1987)
Mr LO Chi Ming Jimmy (BSc 1969)
Mr MAN Cheuk Fei (BA 1987)
Mr SIT Hoi Wah Kenneth (LLB 1980, PCLL 1981)
Mr TONG Chun Wan (BA(ArchStud) 1975, BArch 1977)
Mr WAN Chung On John (BSc 1970, MBuddhStud 2007)
As the number of nominations equals to the number of vacancies, in accordance with Paragraph 42 of Convocation Rules, the above-mentioned candidates will be declared to be elected ipso facto at the coming Ordinary General Meeting to be held on June 26, 2008.
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Proposed Revised Constitution and Rules of Convocation
(for approval at the Ordinary General Meeting on June 26, 2008)
Explanatory Notes to Proposed Amended Constitution and Rules of Convocation Tabled at the Ordinary General Meeting (OGM) of Convocation on June 26, 2008
- The Standing Committee presents the draft amended Constitution and Rules of Convocation for members' approval. According to Paragraph 64 of the current Rules of Convocation, the Constitution and Rules may be amended by resolutions passed at the OGM.
- Amendments are proposed to quite a number of provisions in the Constitution:
Paragraph 2: the introduction of a definition for "subsidiary" which is useful in relation to Paragraphs 6, 12, 19 and 25(b) and the rearrangement for the sake of better reference of the definitions for "Chairman", "Clerk", "Constitution", "Convocation", "Council", "Court", "Deans of Faculties", "Deputy Chairman", "Deputy Vice-Chancellor", "Officers", "Ordinance", "Pro-Vice-Chancellor", "Registrar", "Rules", "Senate", "Statutes", "Subsidiary", "Teachers", "Treasurer" and "Vice-Chancellor".
Paragraphs 6, 12 and 19: clearer provisions are introduced to prohibit the Chairman, Deputy Chairman and Clerk from being officers or teachers of the University or receiving any remuneration from the University or its subsidiaries and controlled entities.
Paragraph 25(b): clearer provisions are introduced to prohibit the Standing Committee from having more than 4 of its members who are paid officers, teachers or other staff members or service providers of the University or its subsidiaries and controlled entities.
Paragraph 27: the tightening of the power by the Standing Committee to excuse members who have been absent from 3 Standing Committee consecutive meetings.
Paragraph 28: the correction of a grammatical error as to the commencement of the term of office of a newly elected Standing Committee member.
Paragraph 31: provisions are introduced to clarify that only persons who fulfill the requirements of Paragraph 26 may be appointed to fill casual vacancies in the Standing Committee.
- As to the Rules, amendments are also proposed to a number of provisions:
Paragraph 5: the methods of giving notice are reorganized in a manner which is easier for reference.
Paragraph 6: the introduction of provisions as to the deemed effective time of service.
Paragraph 11: the introduction of a provision clarifying that members attending by proxies will count toward quorum.
Paragraph 15: the correction of a grammatical error by replacing "as" with "or".
Paragraph 16: the introduction of sanction or removal of Standing Committee members who have been appointed to fill casual vacancies.
Paragraph 20: the correction of a grammatical error by relocating the words "a poll is".
Paragraph 24: the deletion of provisions making the Chairman the only possible proxy and the introduction of provisions requiring proxy appointing members to vote by the proxy forms rather than through the proxies.
Paragraph 28: the correction of a grammatical error as to the reference to the frequency of Standing Committee meetings.
Paragraph 29: the introduction of provisions for the procedure of filling casual vacancies in the Standing Committee.
Paragraph 40: the introduction of the requirement that nominations for Standing Committee members must be coupled with signed statements by the candidates as to their willingness to stand.
Paragraph 53: the introduction of provisions for the procedure of election by the Standing Committee of its members to the Court.
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