ELECTION NOTICE

Election of Members to the Standing Committee

Nominations are invited for the election of eight members to the Standing Committee at the coming Ordinary General Meeting 2014 on June 19, 2014. Each elected member will serve on the Standing Committee for a term of three years until the Ordinary General Meeting in 2017.

According to Paragraphs 26 and 28 of the Convocation Constitution, a person is eligible to be nominated for the election if he/she has been a member of Convocation for two years, and a retiring member is eligible for re-election. Paragraph 25(b) of the Convocation Constitution prohibits the Standing Committee from having more than four members who are also officers, teachers or other staff members or service providers in receipt of any salary, stipend, fee or any other form of remunerations from the University or any of its subsidiaries or other legal entities in which the University has management control or majority equity stakes.

Nomination Procedures

Paragraph 40 of the Convocation Rules requires that each candidate must be nominated in writing by at least ten members entitled to vote.

Nomination form can be downloaded from here or obtained from the Secretariat, c/o Room 738, 7/F Knowles Building, The University of Hong Kong (Tel: 2859 2603). All nominations shall be accompanied by a statement by the candidate that he/she is willing to stand for election. Each candidate is requested to attach with the nominations a brief biography of himself/herself, in English, of not more than 300 words and a copy of his/her photograph for publication to members, highlighting any involvements in serving the University or any of the University's alumni bodies in the past 5 years.

Nominations should reach the Clerk of Convocation, c/o Convocation Secretariat, Room 738, 7/F Knowles Building, The University of Hong Kong before 6 p.m. Friday, May 9, 2014. Fax or scanned copy is not a valid mode of delivery of nominations to the Clerk for this purpose.

Validity of Nomination Forms

All nomination forms shall be clearly completed with the required information and bear the original signature of the nominators.

Ordinary General Meeting Notice and Election Information

Notice of the Ordinary General Meeting 2014 will be sent to members by e-mail, newspaper advertisements and website posting. Members are requested to register their e-mail addresses at the Convocation website (http://www.convocation.hku.hk). Members are welcome to contact the Secretariat for printed copies of the notice of the Ordinary General Meeting.

Members are encouraged to register for e-voting as it is the most efficient way to cast votes and to show support for the candidates.

Mona TAM Clerk of Convocation

April 17, 2014

Convocation, The University of Hong Kong ( 香港大學畢業生議會 ) is a statutory body of the University comprising all graduates and teachers. http://www.convocation.hku.hk

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Upon registration, members of Convocation may cast their votes electronically. If you have not registered, do so before 6 p.m. Friday, June 6, 2014 in order to be able to cast your "e-vote" at the forthcoming Standing Committee election.

REGISTER NOW at http://www.convocation.hku.hk/evoting

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