Reminder Notice on Voting Arrangements

In response to enquiries from members of Convocation in regard to the ballot form delivery methods, this notice serves to clarify the Voting Arrangements:

1. In accordance with Convocation Rule 31, “Election of members of the Standing Committee shall be conducted by SECRET BALLOT and, if so decided by the Standing Committee, by electronic voting.”

2. Members of the Convocation are reminded to be vigilant and to protect their personal data/information. Secret Ballot should not be disclosed to any third party.

3. The Graduate eVoting system is considered to be the most secured and convenient way to protect the privacy and confidentiality of your votes. Should you encounter any problems in the process, you should contact for assistance.

4. Should a voter choose to use paper ballot form, it is to be delivered directly from the voter by post or by hand in a sealed envelope to the Secretariat (Convocation Secretariat, G/F Hung Hing Ying Building, The University of Hong Kong, Pokfulam, Hong Kong).

Details of the voting arrangements can be found on the official convocation website. Link to the official election website: Note that this is the only bona fide website managed by the Convocation.

Alex CHAN Wo Shun
Clerk of Convocation

30 May 2023